Whether you employ paid coaches to work in a school, or use volunteer coaches in a sports club, there are some basic guidelines to follow to help you get it right. UK Coaching provide guidance in this area including an ideal recruitment process.


UK Coaching hold the minimum standards for sports coaches which identify the criteria that employing organisations should verify for their coaches:

  • Age & Qualification
  • Insurance Cover
  • Enhanced CRB or Scottish disclosure check
  • Commitment to policies and procedures

There are also further considerations once a coach has been appointed, regarding their coaching activity, which can be addressed in an induction which may cover:

  • facilities, equipment and storage
  • codes of conduct for coaches and participants
  • risk assessments, supervision ratios, incident and accident reports and parental consent
  • policies and procedures, such as health and safety, child protection and equity
  • session objectives, training programmes and plans
  • registration, collection and cancellation procedures
  • participant information including age, ability, special needs and medical information.

Employment Status

UK Coaching and the HMRC have produced a guidance document that helps you to confirm your employment status: Employment Status of Coaches: A Guide for Employers/Deployers and Coaches (pdf)

GB Sport delivers informative training courses for Sport coaches, administrators and managers. The course is a four hour guide on the key business and taxation issues that affect those coaching and administering a sports coaching programme/business. You can find out about their course dates by visiting the GB Sport web site.

Policies and Procedures:

Coaches should be made fully aware of the policies, procedures and guidelines that will underpin the terms of their employment or volunteering.

Explanation of the policies and procedures that coaches should be made aware of (pdf)

Minimum Standards for Active Coaches:

UK Coaching has produced an interactive guide to help organisations identify the minimum qualification (as stated by the relevant governing body of sport) required for a lead coach coaching children and young people in primary and secondary schools, clubs, communities and local authority settings.

Access the interactive guide here

Developing Coaches


We want all coaches and leaders to feel valued and confident, in order that they will be given every opportunity to develop and become the best they possibly can

It is recommended that a coach attends certain courses to meet minimum requirements; however, it is also important that they are also encouraged to undertake experiences which challenge them to become a better coach.

Once your coach is in place, it is advised that you undertake a Training Needs Analysis (TNA) with them, this helps to identify particular areas for development, what support is required, and what potential barriers there may be for the Coach to develop.

The Personal Development Plan (PDP) encourages the coach to identify specific actions and set timescales for completion. It is a great tool that can be used to direct reviews and appraisals.

A Guide to Training Needs Analysis and Personal Development Planning is available via scUK (pdf)

Once you have completed this process with your coaches you can view the development opportunities available through Kent Sport’s workshops.

View workshops

Supporting Coaches Workshop

Kent Sport offers a workshop for coach managers or coordinators who have responsibility for developing coaches within their organisation or club. The workshop can be tailored to suit your needs and offers practical advice and tips for the effective Recruitment, Development and Retention of coaches either paid or voluntary. For more information please contact the Kent Coaching Network Officer via email